HR & Executive Assistant

Albin Engineering Services, Inc. (www.aesi.com) is looking for an HR and Executive Administrator for one of our premier clients in the Oakland, CA area.  This is a direct hire position that will be reporting 100% onsite. As their employee, you qualify for their full benefit package.

This role will provide not only executive administrative support but will also be the main point of content for all human resource tasks. This dual role often includes managing schedules, coordinating meetings, and handling correspondence, as well as supporting onboarding, benefits, and employee relations. 

Responsibilities:

• Administrative Support:
  • Calendar management, including scheduling meetings and appointments. 
  • Meeting coordination
  • Travel arrangements and expense management. 
  • Document preparation, filing, and correspondence handling.  
• HR Support:
  • Supporting new hire onboarding, including paperwork and orientation. 
  • Assisting with employee relations, such as conflict resolution and performance management. 
  • Maintaining employee records and ensuring data accuracy. 
  • Assisting with policy implementation and updates. 
  • Supporting the development and implementation of HR initiatives. 
  • Assisting with payroll processing and benefits administration. 
  • Handling confidential information with discretion. 

Requirements:

• BS in Human Resources, Business or any related fields
• 5+ years of relevant work experience
• Prior experience supporting C level executives
• Strong knowledge in CA employment law
• PHR Certification preferred
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint)
• Experience with Viewpoint Vista or similar software
• Strong organizational and time management skills.
• Excellent communication and interpersonal skills.
• Strong problem-solving and decision-making abilities.
• Ability to work independently and as part of a team.